This is an incredibly powerful tool that can make any businessperson’s email strategy (and you do need a strategy when you’re juggling upwards of a hundred relevant emails a day) more efficient and effective.
This is an excellent example of a situation in which the Send Later feature can come in handy, but it certainly isn’t the only one. Instead, with the use of Send Later, users can compose their initial rebuttal to an email, set it to send later, and then either revise as needed or let the email be sent at the end of the day when you won’t have to worry about a back-and-forth-chain clogging up your day’s schedule. In the video, he uses a great example of receiving a frustrating or repetitive email from a colleague and how ineffective it can be to reply to such immediately as this often kicks off an oft emotionally-fueled back-and-forth reply chain, leading to a workday in which nothing gets done. Until the actual sent time, you can revise as needed or simply write and let it go out at the desired time.Įarlier this month, Menark Technologies’s CEO Mike Mendez released a tech tip video about this very feature. Why Outlook’s Send Later is PowerfulĪs its name suggests, Microsoft Outlook’s Send Later feature is an easy tool that allows users to compose emails or email drafts and then schedule them to be automatically sent at a later time and date. The good news is that some available features can help you get better control of your email system, and one favorite is the Outlook Send Later feature. Sifting through the noise, pinpointing the critical stuff, composing emails, and drafting replies undoubtedly takes a good chunk of your time - and if you find yourself constantly stuck in email back-and-forths, then you may feel your blood pressure rise every time you get that smartphone email ding. Incredibly, over 300 billion emails get sent and received every 24 hours! That’s a lot of data and information flying in and out of inboxes and, if you’re like most business personnel, a meaningful stack is likely sitting right now in your inbox. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before sending.Īfter you click Send, each message remains in the Outbox folder for the amount of time you specified.Fax machines and physical message delivery services may still have their place in today’s world, but undoubtedly emails rule the roost in terms of office correspondence. In the Step 1: Select action(s) list, select defer delivery by a number of minutes. If you click Yes, the rule you are creating will be applied to all messages that you send. If you do not select any check boxes, a confirmation dialog box appears. In the Step 1: Select condition(s) list, select any options that you want, and then click Next. In the Step 1: Select a template box,, under Start from a Blank Rule, click Check messages after sending, and then click Next. On the Tools menu, click Rules and Alerts, and then click New Rule. On the E-mail tab, the Type column lists the type of accounts that are in your active Outlook profile. To determine the type of account you are using, on the Tools menu, click Account Settings. Note: If you are using a POP3 account, Outlook must remain open until the message is sent.
In the Step 1: Specify a name for this rule box, type a name for the rule.Īfter you click Send, each message remains in the Outbox folder for the time that you specified. Select the check boxes for any exceptions that you want. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before it is sent.ĭelivery can be delayed up to 120 minutes. In the Step 1: Select action(s) list, select the defer delivery by a number of minutes check box. If you click Yes, the rule that you are creating is applied to all messages that you send. In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then click Next. In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next. You can delay the delivery of all messages by up to two hours by creating a rule. Top of Page Delay the delivery of all messages
Note: Outlook must be online and connected for this feature to work.
0 kommentar(er)
